Panel Care & Maintenance: Keep Your Exhibition Panels Looking New for 10+ Years

Short answer: brush or wipe the velvet with a dry microfiber cloth after each event, oil the hinges lightly once a year, and store the boards dry and out of direct sun in their carrying case.

Daily/Event Maintenance

Before Each Event

• Inspect frame for any visible damage or dents
• Check hinges for smooth rotation
• Wipe velvet fabric with a soft, lint-free cloth
• Test that all feet are secure and level

During the Event

• Keep panels away from direct moisture or spills
• Don't place heavy objects on panels
• Avoid leaning against hinges or forcing rotation
• Keep graphics secure and prevent dragging across fabric

After Each Event

• Remove all graphics and hooks carefully
• Gently wipe velvet with a dry microfiber cloth
• Check for dust or debris in hinges
• Allow panels to air dry before storage (if any moisture present)

Cleaning the Velvet Fabric

Regular Light Cleaning

• Dry brush with a soft-bristled clothes brush
• Wipe gently with a microfiber cloth in the direction of the nap
• For minor stains, use a lint roller to lift surface debris

For Stubborn Marks

• Use a slightly damp (not wet) cloth
• Gently dab the area — don't rub aggressively
• Allow to air dry completely (usually 1–2 hours)
• Test on an inconspicuous area first

What to Avoid

• Never use harsh chemicals or abrasive cleaners
• Avoid dry cleaning solvents
• Don't use steam cleaners or pressure washers
• Never saturate the fabric with water

Hinge Maintenance

Monthly Inspection

• Rotate each hinge through its full range several times
• Listen for any squeaking or resistance
• Check that hinges lock firmly in fully extended position

Lubrication

• Once per year, apply a light machine oil to hinges
• Work the oil in by rotating hinges 10–15 times
• Wipe away excess oil with a clean cloth
• Do not over-oil (excess oil attracts dust)

If Hinges Become Stuck

• Don't force rotation
• Apply a small amount of penetrating oil
• Let sit for 24 hours
• Gently work the hinge back and forth
• Wipe clean and re-lubricate with machine oil

Frame Maintenance

Aluminum Frame Care

• Wipe frame with a damp microfiber cloth
• Aluminum naturally forms a protective oxide layer
• Occasional polishing keeps it looking like new (use a soft cloth and mild aluminum polish)
• Avoid steel wool or harsh abrasive pads

Checking for Corrosion

• Inspect regularly for white or gray spots (aluminum oxidation)
• Light oxidation is normal and protective
• For cosmetic concerns, polish gently with aluminum polish
• Severe corrosion is rare with proper storage

Long-Term Storage (Off-Season)

Ideal Storage Conditions

• Climate-controlled room (65–75°F, 40–60% humidity)
• Away from direct sunlight
• Away from heat sources (radiators, vents)
• Moisture-free environment

Storage Setup

• Keep panels in their carrying case
• Store case upright or flat (both are fine)
• Don't stack other heavy items on top
• Place a silica gel packet inside the case to manage humidity (optional)

Before Storing After the Season

• Ensure panels are completely dry
• Clean velvet thoroughly
• Check all hinges for smooth operation
• Verify all graphics/hooks are removed
• Close carrying case firmly

Annual Deep Maintenance

Once Per Year (Ideally at Season Start)

1. Inspect entire panel system for damage

2. Test all hinges for smooth, lockable rotation

3. Clean velvet fabric thoroughly

4. Polish aluminum frame

5. Oil all hinges

6. Test graphics installation with sample graphics

7. Walk through complete setup/takedown procedure

When to Repair vs. Replace

Panel Repairs

• Velvet fabric damage: Usually not repairable (new fabric application is expensive)
• Hinge damage: Hinges can be replaced by manufacturer (contact us)
• Frame dents: Cosmetic only; doesn't affect function
• Feet damage: Feet can be replaced

When to Contact Us

• Hinge rotation becomes impossible
• Frame cracks develop
• Velvet seams begin to separate
• Carrying case is damaged

Pro Tips

1. Designate a storage manager — One person responsible for all panel care

2. Keep detailed maintenance logs — Record inspections and repairs

3. Use professional graphics — High-quality vinyl lasts longer than paper

4. Rotate graphics frequently — Prevents velvet from "remembering" old layouts

5. Train all setup crew — Proper handling starts with knowledge

Expected Lifespan

With proper care:

• Hinges: 10–15 years (occasional lubrication extends life)
• Velvet fabric: 8–12 years (with light cleaning and careful use)
• Aluminum frame: 20+ years (virtually indefinite with basic care)
• Overall system: 10–15 years of reliable, professional use

Your investment pays dividends for over a decade.